Commissions Guide

Everything you need to set up, track, and pay commissions in Linkconomy.

Getting Started

Commissions in Linkconomy let you track who earns what, when, and why. Whether you pay yourself a percentage on every sale, reward referrals with a flat bonus, or split earnings across a team, the commissions feature handles the bookkeeping so you don't have to.

To get started, open your dashboard and look for the Commissions tile. You can also find it in the navigation menu. Clicking it takes you to the commissions dashboard, which shows:

• Stats cards — a quick snapshot of total earnings, pending amounts, and recent activity
• Recent earnings — the latest commissions that have been recorded
• Quick actions — shortcuts to create rules, record earnings, and generate referral links

From here you can manage every aspect of commissions: rules that define how earnings are calculated, individual earnings records, referral links for tracking outside traffic, and reports for reviewing totals over time.

Key Terms

Setting Up Commission Rules

Commission rules are the foundation — they tell Linkconomy how to calculate earnings whenever a triggering event happens. Here's how to create one:

1. Navigate to Commissions → Rules → Create Rule. You'll see a form with several fields. Only the name and type are required; everything else is optional.
2. Name your rule. Use something descriptive so you can identify it later. For example, "15% Referral Bonus" or "Flat $25 Appointment Fee."
3. Choose the commission type.
   • Percentage — a percentage of the triggering amount. If a receipt is $200 and the rule is 10%, the earning is $20.
   • Flat — a fixed dollar amount regardless of the triggering amount. A $25 flat rule always creates a $25 earning.
   • Tiered — different rates at different brackets. For example, 10% on the first $500 and 15% on everything above $500. On a $700 receipt, that would be $50 + $30 = $80.
4. Choose the trigger.
   • Receipt — earnings are created when a receipt is recorded
   • Appointment Completed — earnings are created when an appointment is marked complete
   • Referral Conversion — earnings are created when someone converts through a referral link
   • Manual — no automatic trigger; you record earnings yourself
5. Optionally limit to specific services. If you only want this rule to apply to certain types of work, select one or more services. Leave blank to apply to all.
6. Optionally require approval. When enabled, new earnings land in a "Pending" state. You must manually approve them before they count toward totals.
7. Optionally set effective dates. Set a start and/or end date if the rule should only apply during a specific period — useful for promotions or seasonal bonuses.
8. Save. Your rule is now active. It will apply the next time the chosen trigger fires.

How Commissions Are Earned

There are three ways a commission earning can be created:

Automatic (Receipt or Appointment)

When you record a receipt or mark an appointment as completed, Linkconomy checks your active rules. If a rule's trigger matches the event, an earning is automatically calculated and recorded. You don't need to do anything — it happens in the background.

Referral

When someone clicks your referral link and completes the linked action within the tracking window (72 hours by default), a commission is recorded. The earning is tied to both the referral link and the rule you assigned to it.

Manual

For situations that don't fit an automatic trigger, you can record an earning yourself. Go to Commissions → Earnings → Record Earning. Choose the rule, enter the amount, add an optional note, and save. This is useful for one-off bonuses, retroactive corrections, or custom arrangements.

Earning Statuses

Every earning has a status that tells you where it stands:

• Pending — waiting for review (only if the rule requires approval)
• Approved — reviewed and confirmed, ready to be paid
• Paid — marked as paid out
• Rejected — reviewed and declined

If a rule does not require approval, earnings skip "Pending" and go directly to "Approved."

Reviewing & Actioning Earnings

The earnings list is your central hub for managing commissions. You can filter by status, trigger type, and date range to narrow down exactly what you're looking for.

Viewing Details

Click any earning to see the full breakdown: which rule applied, the triggering event (receipt, appointment, referral, or manual), the calculated amount, the earner, and any notes.

Approving or Rejecting

Earnings in "Pending" status have Approve and Reject buttons. Approving moves the earning to "Approved" and includes it in your totals. Rejecting marks it as "Rejected" — it stays in the list for record-keeping but doesn't count toward any totals.

Marking as Paid

Once you've paid out a commission (however you handle payments), mark the earning as "Paid" to keep your records accurate. You can do this one at a time, or use bulk selection to mark multiple earnings at once.

Referral Links

Referral links let you track outside traffic and automatically create commissions when someone converts. They're perfect for rewarding word-of-mouth, affiliate partnerships, or promotional campaigns.

Creating a Referral Link

1. Go to Commissions → Referral Links → Create Link
2. Choose a destination — the page visitors will land on
3. Give it a label so you can identify it later (e.g., "Instagram Bio Link")
4. Assign a commission rule that will apply when someone converts
5. Optionally set an expiration date
6. Save and copy the generated URL

Sharing and Tracking

Share your referral link anywhere — social media, email, your website, business cards. Every click is tracked. When someone who clicked your link completes the conversion action within the tracking window, a commission earning is automatically created.

Reading Your Stats

Each referral link shows two key numbers: clicks (how many times someone followed the link) and conversions (how many of those clicks resulted in a completed action). The click log shows a timeline of individual visits with timestamps.

Activating and Deactivating

You can deactivate a referral link at any time. Deactivated links stop tracking new clicks and won't create new earnings, but existing earnings are preserved. Reactivate whenever you're ready to use the link again.

Reports & Exporting

The reports section gives you a bird's-eye view of your commission activity over any date range.

Summary Cards

At the top you'll see three numbers: total earnings (the dollar amount), earning count (how many individual commissions), and effective rate (average commission as a percentage of total revenue).

Breakdowns

Below the summary, you can view earnings broken down by:

• Status — see how much is pending, approved, paid, or rejected
• Trigger — compare receipt-based vs. referral-based vs. manual earnings
• Earner — see who is earning the most
• Month — spot trends over time

CSV Export

Click the Export button to download a CSV file of the current view. The export respects your active filters, so you can narrow the date range or status first and then export just the data you need.

Tips & Common Setups

Here are four ready-made configurations you can adapt to your business: